Making the decision to utilise a Virtual Assistant for your business is a big step, not to mention one of the most important decisions you could possibly make for your business. Here’s why … a Virtual Assistant partners with you to ensure the growth, success and visibility of your business in the market. She takes on many of the important functions that your business needs taken care of, which creates tons of time for you as the brains behind your venture. But is there a specific way to ensure that you make use of your Virtual Assistant in the most productive and successful way possible? The short answer is … absolutely! Here’s how:
1) Make sure you delegate effectively
Many business owners hire a Virtual Assistant, but do not use her most effectively. There is a very big difference between delegating your tasks to an Executive Assistant that is based in your office and delegating tasks virtually to your Virtual Assistant. Some business owners are not sure how to do this and sometimes still try to action tasks themselves as they feel it is easier to do so than try and explain the task to their Virtual Assistant virtually. The truth is, all you need to do is take the time to set up a call with your Virtual Assistant and delegate each and every task you need to give to her via an email or a quick Skype call. Once your Virtual Assistant knows exactly what is expected of her, she will run with it and take care of it for you. I am not sure about you, but the sound of getting rid of tasks and having them taken care of by someone else, sounds good to me!
2) Keep the communication open
Just as it is the responsibility of your Virtual Assistant to make sure she communicates any potential issues, questions or anything else that is happening with the tasks that you have delegated to her, equally so, it is of utmost importance, that you as her client ensure that you communicate any concerns you may have, any urgent tasks and anything she needs to stay on top of, clearly and effectively. This will ensure that there are no blurred lines and confusion in the work that she carries out for you.
3) Systems and structures equal success
Once you have taken your Virtual Assistant onboard, it is vital that an initial conversation be held with your Virtual Assistant about how you like things done for your business. It very well may be that you had very few systems and processes in place prior to hiring your Virtual Assistant, simply because you had no time to focus on putting any systems in place. Bear in mind any professional Virtual Assistant already comes equipped with many online systems and processes that she can easily put in place for you. So my best advice is to liaise with her and see what systems and standard operating procedures can be used for your business, to ensure a smooth and streamline administrative process.
4) Never pay late
Once you have found and hired your Virtual Assistant and she has proved herself to you, the chances are that you will not want to lose her. Always ensure that you pay her retainer invoice on time, to avoid any complications or delays in the work that she turns around for you.
5) Continue to evaluate your relationship with your Virtual Assistant
Once you have worked together with your Virtual Assistant for longer than a 3 month period and you are satisfied with the quality of her work, make sure that you make your future expectations and requests known to her. Should you want to bring her on into your business for a much longer retainer period, have a chat about what the options are and secure her services as long as you feel they may be required. Virtual Assistants do work for multiple clients at a time and it would be very helpful for her to know what your intentions are for the future.
Having a productive and successful relationship with your Virtual Assistant does not at all have to be complex or an unpleasant experience, as long as all of the above criteria are being met. If you are looking for a high-level and professional Virtual Assistant, you have come to the right place. I have several year’s experience working as an Executive Assistant in the corporate world, coupled with more than a decade of administrative experience. If you would like to have a chat with me about your business, you are more than welcome to send me an email on: firstname.lastname@example.org . I look forward to connecting with you.